We are currently recruiting for a Billing Administrator to join our Maintenance Division in our Head Office in Dublin 15 on a full time, permanent contract. This is an entry level role with the successful candidate supporting the wider Maintenance Team with their administrative duties.
PRINCIPAL ACCOUNTABILITIES:
- Prepare draft invoices based on information provided by Dispatch through GeoPal dockets
- Check material and sub-contractor costs against PO/supplier invoices on RedSky
- Calculate labour costs based on rate cards and allocate to the relevant jobs on RedSky
- Based on available pricing information, prepare and process invoices for clients ensuring all Sensori FM client details are captured accurately to pass on to the Finance Department
- Track document workflows to ensure that invoices are raised and issued for all jobs submitted for costing/invoicing by the Administration team
- Assist the Finance Department in dealing with any client queries about their invoice/s
- Analysing WIP reports to ensure billing is prepared in a timely and efficient manner
- Following up with clients to obtain PO’s
- Ensure accurate data entry to accounts tracker (PTA)
- Preparation of information for the Finance Department
- Manage client queries, ensuring satisfactory customer service is provided to all and queries are escalated quickly and efficiently, where necessary
- Manage filing and ensure that documentation is correctly stored
- Support the FM Operations Manager in promoting a culture of excellent customer service by establishing exceptional working relationships with the client/s
- Understand the range and depth of the services provided by Sensori FM with the eagerness to further develop your knowledge of the business and the services we provide
- Act as a brand ambassador and lead the Company through its ongoing expansion
- Any other duties as deemed necessary for the efficiency of the business
SKILLS AND KNOWLEDGE REQUIRED
- Degree qualified, in a Business discipline (ideally a recent graduate)
- A minimum of 2 years’ experience in a fast paced commercial environment
- Proficient in Microsoft Office with proven experience of using a variety of software
- Conscientious with a high attention to detail with the ability to meet strict deadlines
- Capable of prioritising tasks whilst possessing the ability to work under pressure
- Motivated self-starter, who can work both independently or as part of a team
- Excellent communication skills, both written and verbal, with fluent English
- Experience in a similar role
