We are currently recruiting for a Procurement & Fleet Co-Ordinator to join our Procurement Department. The successful candidate will have primary responsibility for the Company fleet as the first point of contact for staff and the third-party lease Company on behalf of the business. In addition and as part of this role, you will support the wider Procurement Team on various daily activities to include data entry. The successful applicant will be based in our Dublin office on a full-time basis.
RESPONSIBILITIES:
Fleet:
- Attain approval from relevant parties (SMT) to order vehicles for company fleet, to include rental vehicles where necessary
- Carry out interior & exterior vehicle inspections of both incoming and outgoing vehicles
- Order and maintain fleet services such as toll tags, fuel cards & EV Chargers
- Ensure all vehicles are compliant with road standards (tax, CVRT & insured)
- Generate monthly cost reports and track spending
- Liaise with HR when notified on any road traffic incidents & offenses to determine next steps to include but not limited to notifying the Gardai, Company insurers etc.
- Manage stock and costs associated with fleet stock and PPE
- First point of contact with vehicle fleet supplier
- Maintain fleet database file and ensure this is kept up to date
- Responsible for daily management of shared fleet inbox (fleet maintenance & SORs)
- Liaise with HR & senior management to track and complete lease agreements
Support:
- Provide overall support to the Procurement Team to include activities such as generating & amending purchase orders on the ERP system
- Responsible for the day-to-day operations of the Procurement Department to include the management of the shared inbox inclusive of the shared management of the invoice register
- Develop the Company’s supplier base
- Ensure that due diligence is completed in the pre-order environment in terms of supplier risk assessments and budgetary alignment
- Liaising with both Engineers and Managers, where applicable, to determine product specification, lead times, logistics and relay information to the relevant parties
- Support the supplier negotiation process
- Liaise with the Accounts Department to revolve problem invoices
- Monitor all orders and ensure that they are processed in a timely manner
- Liaising with both Sensori FM employees and external customers to ensure the successful delivery of materials and equipment
- Liaise regularly with suppliers to ensure their account status is up to date, highlight and act on any areas where the service can be improved while developing process initiatives
- Manage client concerns, ensuring that they are dealt with in a thorough and timely manner
- Any other duties as deemed necessary for the efficiency of the business
QUALIFICATIONS, EXPERIENCE & KNOWLEDGE:
- Hold an Irish Institute of Purchasing & Materials Management (IIPMM) degree or an equivalent qualification
- 2 years’ experience in a fast-paced, target driven commercial environment
- Proven experience of working with databases and systems to include both inputting and extracting information
- Full Driving License
- Proficient in Microsoft Office with proven experience of using a variety of software
- Strong negotiation skills combined with excellent communication skills
- Ability to work under pressure whilst meeting set targets
- Motivated self-starter, who can work both independently and as part of a team
